Coronoavirus Protocols for SCYC Bar
Author: Mike Maylor
Document History : Version 3.0, 07/11/2020
These protocols are implemented as per understanding of rules in Wales as expected to be in place on 9th November 2020, based on announcements made by Sennedd up to and including 6th November 2020. They may be adapted without notice as coronavirus regulations change.
In implementing these protocols, the SCYC council have attempted to firstly protect the health of members, staff, and suppliers, whilst simultaneously complying with the requirements that enable the club to be open at all, and looking after the interests of the membership in general. If on first reading the protocols seem to restrict individual members’ rights, that is because inevitably some aspects of the SCYC operation have to change to comply with the legal requirements. The council asks the membership to operate within the protocols for the mutual benefit of all, until Wales is free of CoronaVirus.
- Members or any other potential visitors to the club will not enter the club’s premises for any purpose whatsoever if they have any reason to consider that they may be infectious with CoronaVirus. These reasons include but are not limited to:
- Onset of potential symptoms, ie fever, new persistent cough, and loss of sense of taste or smell
- Communication from NHS Track and Trace requesting quarantining
- Requirement to quarantine resulting from foreign travel
- Member of household/bubble being required to quarantine or showing symptoms.
- Main residency being in an area of local lockdown.
- Anyone attending SCYC makes and is responsible for their own decision as to whether it is appropriate for them to be visiting Abersoch under the various rules and guidance concerning travel. This is especially significant given the differences between guidance and legislation, laws in Wales and England, and the rate at which the guidance and laws are changed by both the Welsh and United Kingdom governments.
- All members confirm through the act of visiting the club that they have read, understood and will abide by the club’s Coronavirus operating protocols. Non-compliance will result in members being asked to leave the premises for the protection of others.
- If a member brings non-member guests to SCYC, the member is responsible for their guests’ compliance with the protocols.
- All attendees agree that they will not hold the club responsible or liable in any way for any illness they experience following any visit. The best defence against CoronaVirus is your own front door. By visiting the club, everybody attending the club’s premises waives their rights to that defence, and therefore accepts personal responsibility for any infections they incur.
- All members visiting the club will need a current working membership card. This is to be used to enter the premises, pay for drinks, and shown upon request by the club steward. The gates are to be kept closed at all times.
- All attendees, ie members and guests, will bring with them a valid form of identification so that the club staff can ensure accurate details are submitted for track and trace purposes. For members this can be a membership card. For guests, a form of identification with an address on it is mandatory, and any visitor to the club without identification will automatically be turned away.
- On arrival, members will record in the relevant log for the bar or the launch their full name, personal phone number, membership card number, and time of arrival. On departure, they will record the time of departure. This is to assist with track and trace, and under the regulations these details will be kept for a minimum of 3 weeks. The Cove will be responsible for managing a separate register for their clients, as and when they open.
- Excess numbers – Covid19 laws limit the number of members the bar can support at one time. From 9th November 2020 the club needs to operate a booking system. Members should call during bar opening times to book a table.
- New Welsh legislation demands that table bookings have a start time and a finish time. As the club’s winter opening hours are so short, the finish time for the all tables is the closing time for the bar.
- It is acceptable for members to visit in the hope of getting a table, but should a table not be available then they must leave the premises. It is not permitted for members to queue on the premises for a table.
- Members are not to leave unattended personal belongings lying around anywhere on the clubs premises as any time.
- Traffic routes – all people on the premises will observe one-way traffic routes at all times. Regarding the stairs, there will be no passing on the stairs. With regard to entering and leaving the club, members will enter through the top gate and come down the steps to the top deck. Exit is to be via the gate on the middle deck.
- Opening hours – please see the latest notification for opening times during the winter.
- The drinking areas will be arranged so that tables are separated by a clear 2 metre gap for social distancing between tables. The keep-clear zones between tables are to be kept clear.
- On arrival, all members will wash their hands with hand sanitiser gel. Members will continue to wash their hands at regular intervals using the hand sanitiser that will be distributed around the premises.
- One member of each group will log the names of all group members, with individual phone numbers, and time of arrival in the log-in book. On departure, members will sign out by recording their departure time. These records will be kept for a minimum of 21 days, for the purposes of assisting NHS Test And Trace.
- The Gang of 4 rule now applies in Wales – strictly no more than 4 people to a table. Tables and seating areas will be set up with 4 people to a table or area. Whilst the law allows for more than 4 people if from the same household, the club will not be verifying who lives with whom and therefore the limit at the club is strictly limited to 4 people. For the purposes of counting, anyone under the age of 11 will not count towards the 4-person limit.
- The 4-person rule also means that there is no mingling between tables. Attendees must stay in and with the group with whom they arrived.
- Ordering drinks – attendees are to stay at their table. Drinks are to be ordered from the table and served at the table. The simplest way to do this is to ask the serving staff to come to the table.
- Paying for drinks – cash will not be allowed due to risk of surface transmission of the virus. Payment will be made by membership card only. The member will show the steward their card and the steward will manually enter the card number into the till to access the member’s account for payment. Credit accounts can be topped up by contactless payment to the steward, or by phone to the office when open. The maximum contactless payment by card is £45, more is possible using Apple Pay or Google Pay. Please be aware there is zero flexibility on the no-cash rule. If the steward is infected from the handling of cash, the bar closes until he is well again, which will be a minimum of 14 days.
- Face coverings – to be worn by all attendees at all times unless sat at their table.
- Entertainment – no live music or performances. TV can be on and music played, but at background volume levels. No dancing.
- Decontamination of the bar: as part of closing down each evening, the bar will be fogged with an antiviral spray to EN 14476. This will ensure that at the start of each day the bar environment has been decontaminated so as to be clear of any CoronaVirus from the previous days visitors. Please be aware that EN14476 fogging decontaminates to the point in time that the fogging takes place but provides no lasting protection against further contamination after that point in time.
Changing Rooms and Toilets
- Downstairs toilets only until The Cove reopens.
- Maximum number of people within the toilets at any one time is equal to the number of cubicles, plus in the Gents one additional person at the urinals.
- Hands to be washed with gel both prior to entering the toilet and after use to limit the spread of the virus through high-touch areas. This is to limit the contamination of high-touch areas such as door handles and banisters.
- If all the cubicles are in use then one person may wait inside the changing room at minimum 2 metres social distance, if the queue is longer then members will wait outside.
- Toilets will be fogged once every 2 hours with an antivirucidal spray to the EN14476 standard, the gents on the odd numbered hours starting at 1.00 pm, closed then for 10 mins, and the ladies on the even-numbered hours staring at 2.00 pm, also closed for 10 minutes. This will ensure that the toilets are decontaminated every 2 hours, and a toilet is always available.