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Coronavirus protocols

Coronoavirus Protocols for SCYC Bar

Author: Mike Maylor

Document History : Draft 2.2, 10/07/2020, MJM


These protocols are implemented as per understanding of rules in Wales as expected to be in place on 6th July, based on announcements made by Sennedd up to and including 05th July 2020. They may be adapted without notice as coronavirus regulations change.

In implementing these protocols, the SCYC council have attempted to firstly to protect the health of members, staff, and suppliers, whilst simultaneously complying with the requirements that enable the club to be open at all, and looking after the interests of the membership in general. If on first reading the protocols seem to restrict individual members rights, that is because inevitably some aspects of the SCYC operation have to change to comply with the legal requirements. The council asks the membership to operate within the protocols for the mutual benefit of all, until Wales is free of CoronaVirus.

Visiting SCYC

  1. Members or any other potential visitors to the club will not enter the club’s premises for any purpose whatsoever if they have any reason to consider that they may be infectious with CoronaVirus. These reasons include but are not limited to:
  2. Onset of potential symptoms, ie fever, new persistent cough, and loss of sense of taste or smell
  3. Communication from NHS Track and Trace requesting quarantining
  4. Requirement to quarantine resulting from foreign travel
  5. Member of household/bubble being required to quarantine or showing symptoms.
  6. Main residency being in an area of local lockdown.
  • Strictly members-only on the premises, until The Cove re-opens for indoor dining. Compliance with Coronavirus opening requirements will restrict the number of members that can simultaneously use the club. Members, who pay for the facilities through their membership fees, will not be kept out of the club by guests who do not.
  • Once The Cove re-opens for indoor dining, non-members may visit The Cove only as guests of members, for the evening dining service.  The premises below the top deck, ie the whole middle deck including the bar will remain open on a strictly members-only basis until all coronavirus restrictions are lifted. This is of course subject to compliance with the social distancing rules in force in Wales at the time.
  • All members confirm through the act of visiting the club that they have read, understood and will abide by the club’s Coronavirus operating protocols. Non-compliance will result in members being asked to leave the premises for the protection of others.
  • If members bring non-member guests to dine at The Cove, the member is responsible for their guests’ compliance with the protocols.
  • All members will need a current working membership card. This is to be used to enter the premises, pay for drinks, and shown upon request by the club steward. The gates are to be kept closed at all times.
  • All attendees agree that they will not hold the club responsible or liable in any way for any illness they experience following any visit. The best defence against CoronaVirus is your own front door. By visiting the club, everybody attending the club’s premises waives their rights to that defence, and therefore accepts personal responsibility for any infections they incur.
  • The bar will open from Monday 13th July 2020 for outdoor hospitality only. The launch service commences on Monday 6th July. The Cove will open at the point where the operators consider they have a commercial opportunity given the changing restrictions.
  • On arrival, members will record in the relevant log for the bar or the launch their full name, personal phone number, membership card number, and time of arrival. On departure, they will record the time of departure. This is to assist with track and trace, and under the regulations these details will be kept for a minimum of 3 weeks. The Cove will be responsible for managing a separate register for their clients, as and when they open.
  • Excess numbers - social distancing requirements will limit the number of members the bar can support at one time. The club may need to operate a booking system if demand consistently exceeds supply. However initially the club will not run a booking system because booking systems leave tables empty between one group leaving and the next group arriving at their scheduled time, thus limiting capacity to the members even further. If when members arrive at the club there is no space for their group the club asks for their patience under the circumstances.
  • Members are not to leave unattended personal belongings lying around anywhere on the clubs premises as any time. Traffic routes – all people on the premises will observe one-way traffic routes at all times. Regarding the stairs, there will be no passing on the stairs.
  • Traffic routes – all people on the premises will observe one-way traffic routes at all times. Regarding the stairs, there will be no passing on the stairs. With regard to entering and leaving the club, members will enter through the top gate and come down the steps to the top deck. Exit is to be via the gate on the middle deck.

The Bar

  1. Opening hours – during the period when outside drinking only is allowed, the bar will be open 12 noon to 9pm 7 days per week, from Monday 13th July 2020. If the bar is busy at 9pm opening may be extended to 11pm at the club steward’s discretion. If the weather is bad, the bar may not open at all, members should call for confirmation if in doubt.
  2. Outside drinking only. No members in the bar, although members may pass through the bar, for example to visit toilets.
  3. The drinking areas will be arranged so that tables are separated by a clear 2 metre gap for social distancing between tables. The floors will be marked with tape and the keep-clear zones are to be kept clear.
  4. On arrival, all members will wash their hands with hand sanitiser gel. Members will continue to wash their hands at regular intervals using the hand sanitiser that will be distributed around the premises.
  5. One member of each group will log the names of all group members, with individual phone numbers, and time of arrival in the log-in book. On departure, members will sign out by recording their departure time. These records will be kept for a minimum of 21 days, for the purposes of assisting NHS Test And Trace.
  6. Tables and seating areas will be set up with 4 people to a table or area, subject to having enough seats. For larger bubbles, this can be expanded but the group must stay within the space allowed.
  7. Groupings of tables must conform to the Welsh assembly concept of a bubble or extended household. IE one household per table, or if two households they must be members of an exclusive 2-family bubble.
  8. Ordering drinks – the club is operating a smart phone app. This is to be used to order from the table, to avoid congregating at the bar. The steward will call you to collect drinks when they are ready. For members who are uncomfortable with this sort of technology, alternatively drinks may be ordered by telephoning the bar on 01758 712338 and selecting Option 2.
  9. Paying for drinks – cash will not be allowed due to risk of surface transmission of the virus. Payment will be made by membership card only. The member will show the steward their card and the steward will manually enter the card number into the till to access the member’s account for payment. Credit accounts can be topped up by contactless payment to the steward, or by phone to the office when open. The maximum contactless payment by card is £45, more is possible using Apple Pay or Google Pay. Please be aware there is zero flexibility on the no-cash rule. If the steward is infected from the handling of cash, the bar closes until he is well again, which will be a minimum of 14 days.
  10. Glass collection – one member of each table/group to take dirty glasses to the glass collection zone on the bar as directed by the steward.
  11. Decontamination of the bar: as part of closing down each evening, the bar will be fogged with the antiviral spray to EN 14476. This will ensure that at the start of each day the bar environment has been decontaminated so as to be clear of any CoronaVirus from the previous days visitors. Please be aware that EN14476 fogging decontaminates to the point in time that the fogging takes place but provides no lasting protection against further contamination after that point in time.

Changing Rooms and Toilets

  1. Downstairs toilets only until The Cove reopens.
  2. Maximum number of people within the toilets at any one time is equal to the number of cubicles, plus in the Gents one additional person at the urinals.
  3. Hands to be washed with gel both prior to entering the toilet and after use to limit the spread of the virus through high-touch areas. This is to limit the contamination of high-touch areas such as door handles and banisters.
  4. If all the cubicles are in use then one person may wait inside the changing room at minimum 2 metres social distance, if the queue is longer then members will wait outside.
  5. Toilets will be fogged once every 2 hours with an antivirucidal spray to the EN14476 standard, the gents on the odd numbered hours starting at 1.00 pm, closed then for 10 mins, and the ladies on the even-numbered hours staring at 2.00 pm, also closed for 10 minutes. This will ensure that the toilets are decontaminated every 2 hours, and a toilet is always available.

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