Coronavirus Protocols for SCYC Bar - June 2021
Author: Mike Maylor
Document History: Version 6.0, 10/06/2021
These protocols are implemented as per understanding of rules in Wales in place as of 7th June 2021, based on announcements made by the Sennedd up to and including 4th June 2021. They may be adapted without notice as coronavirus regulations change. As changes are expected on a regular basis as coronavirus restrictions are eased, and bearing in mind increasing concerns over the India variant, the protocols may change without notice as the rules are adapted by the Sennedd.
In implementing these protocols, the SCYC council have attempted to firstly protect the health of members, staff, and suppliers, whilst simultaneously complying with the requirements that enable the club to be open at all, and looking after the interests of the membership in general. If on first reading the protocols seem to restrict individual members’ rights, that is because inevitably some aspects of the SCYC operation have to change to comply with the legal requirements. The council asks the membership to operate within the protocols for the mutual benefit of all, until Wales is free of Coronavirus.
- Members or any other potential attendees to the club (eg staff, contractors, delivery personnel) will not enter the club’s premises for any purpose whatsoever if they have any reason to consider that they may be infectious with CoronaVirus. These reasons include but are not limited to:
- Onset of potential symptoms, ie fever, new persistent cough, and loss of sense of taste or smell
- Communication from NHS Track and Trace requesting quarantining
- Requirement to quarantine resulting from foreign travel
- Member of household/bubble being required to quarantine or showing symptoms.
- Main residency being in an area of local lockdown.
- The club is now operating on the basis of strictly members only inside the bar, with members permitted to bring in guests for drinking in the outside areas and to use the launches. This is on the basis that guests are signed in strictly in accordance with the club’s rules on signing in guests, as defined in Rule 29 of the clubs rules which can be viewed on the club website . Also, members are responsible for ensuring that their guests comply with the rules of the club such as the dress code, and the coronavirus protocols. Finally all members should note Rule 29.8 “The Council shall at all times, in its absolute discretion, have the power of cancelling or curtailing the admission of a guest without citing a reason.” Which may be required if the coronavirus situation changes or the club becomes too busy.
- Anyone attending SCYC makes and is responsible for their own decision as to whether it is appropriate for them to be visiting Abersoch under the various rules and guidance concerning travel. This is especially significant given the differences between guidance and legislation in Wales and England, and the rate at which the guidance and laws are changed by both the Welsh and United Kingdom governments.
- All members confirm through the act of visiting the club that they have read, understood and will abide by the club’s Coronavirus operating protocols. Non-compliance will result in members being asked to leave the premises for the protection of others.
- All attendees agree that they will not hold the club responsible or liable in any way for any illness they experience following any visit.
- All members visiting the club will need a current membership card. This is to be used to enter the premises, pay for drinks, and shown upon request by the club steward. The gates are to be kept closed at all times.
- On arrival, all members attending the club will record in the relevant log for the bar or the launch their full name, personal phone number, membership card number, and time of arrival. On departure, they will record the time of departure. This is to assist with track and trace, and under the regulations these details will be kept for a minimum of 3 weeks. The Cove will be responsible for managing a separate register for their clients, as and when they open. To be very explicit, the 2021 coronavirus laws require everyone coming into the club to provide contact details, not just the lead member of a group.
- Excess numbers – Covid19 laws limit the number of members the club can support at one time.
- It is acceptable for members to visit in the hope of getting a table, but should a table not be available then they must leave the premises. It is not permitted for members to queue on the premises for a table.
- Members are not to leave unattended personal belongings lying around anywhere on the clubs premises at any time.
- Traffic routes – all people on the premises will observe one-way traffic routes at all times. Regarding the stairs, there will be no passing on the stairs or steps, please wait for the stairs to be clear before ascending or descending. With regard to entering and leaving the club, members will enter through the middle gate and exit either up steps to the top gate, or via the gate from the side deck adjacent to the bar.
- Opening hours – please see the latest notification for opening times.
- From 17th May 2021, indoor hospitality is permitted in Wales and therefore the bar will open for indoor drinking.
- On arrival, all members will wash their hands with hand sanitiser gel. Members will continue to wash their hands at regular intervals using the hand sanitiser that will be distributed around the premises.
- The Rule of 6 now applies when indoors in Wales hospitality settings. This means that when in the bar, strictly no more than 6 people to a table. This does not include anyone aged 11 or under, or full time carers. The 6 people can come from up to 6 different households. Sitting is mandatory. Tables will be set up with 6 people to a table or area.
- In the outdoor areas the rules on size of gatherings is relaxed from Monday 7th June 2021. The maximum size of group gathered outdoors is now 30 people. Sitting down whilst consuming food and drinks is still mandatory.
- The 6-person-indoors and 30-person-outdoors rule also means that there is no mingling between tables. Attendees must stay in and with the group with whom they arrived.
- Ordering drinks – as all members are also welcome to be club volunteer workers at any time, any member may fulfil the role of drinks waiter by taking a drinks order from a table, delivering drinks to a table, and collecting glasses for washing. Therefore one member of a table may bring a drinks order to the bar and return to the table with the fulfilled drinks order. This means that only members may order drinks at the bar, ie not guests. When doing so they must wear a mask, socially distance at gaps of 2m in the queue from other volunteers waiting for drinks, comply with queue management instructions from the bar staff, and use the one way system at the bar for ordering, collecting drinks and returning to tables. Drinking or gathering socially at the bar, either standing up or sitting down, is not permitted.
- Paying for drinks – by card massively preferred, to reduce the risk of infection being transmitted from handling cash.
- Face coverings – to be worn by all attendees at all times unless sat at their table.
- Entertainment – no live music or performances. TV can be on and music played, but at background volume levels. No dancing.
- Decontamination of the bar: as part of closing down each evening, the bar will be fogged with an antiviral spray to EN 14476. This will ensure that at the start of each day the bar environment has been decontaminated so as to be clear of any CoronaVirus from the previous day’s visitors. Please be aware that EN14476 fogging decontaminates to the point in time that the fogging takes place but provides no lasting protection against further contamination after that point in time.
Changing Rooms and Toilets
- Downstairs toilets only unless The Cove is open.
- Maximum number of people within the toilets at any one time is equal to the number of cubicles, plus in the Gents one additional person at the urinals.
- Hands to be washed with gel both prior to entering the toilet and after use to limit the spread of the virus through high-touch areas. This is to limit the contamination of high-touch areas such as door handles and banisters.
- If all the cubicles are in use then one person may wait inside the changing room at minimum 2 metres social distance, if the queue is longer then members will wait outside.